Purchase Orders

The order you actually send a supplier: every line priced, the total worked out, the delivery date agreed and a signature against the money before anybody commits it.

This is a demonstration. It is read-only: nothing you type here is saved, and no record is created.

Raise a purchase order

The order

Order number

The number the supplier will quote back on their invoice.

Ordered on

Supplier

From the suppliers register. Only suppliers cleared to buy from are offered, and the order is filed under their code rather than under a spelling.

Their quotation number

Purchase request this came from

So the person who asked can be shown what was ordered.

Ordering department

What is being bought

Order lines

One line per item, each with a quantity and a unit price. Prices are before VAT.

Line 1

Item or service

Name it the way the supplier lists it: make, model, size.

Qty

Unit price

Line total

Money and terms

Before VAT

VAT rate

5 in Oman and the Emirates, 15 in Saudi Arabia, 10 in Bahrain. Set yours once and it stays set.

VAT

Order total

This is the figure the approval is against.

Payment terms

Budget line

Delivery agreed for

Deliver to

Where it stands

Buyer

Anything agreed that is not on a line

Warranty, installation, penalties for late delivery.

Build one like this

Create a workspace and start from this template.